Proposal+draft

FORMAL PROPOSAL

**__Front Matter(Cover Letter)__**

Strategic Approach Consulting

P.O. Box 100 Philadelphia, PA 19999 (610) 425-8963

1 November, 2010

Tony Goldston Program Specialist 132 Carpenter Sports Building Newark, DE 19711

Dear Mr. Goldston:

**__Introduction/Proposal__:**

Strategic Approach proposes to design an Intramural Program that satisfies the needs of the UD Intramural Sports Program by increasing the participation rate among the registered members.

**__Background of the problem__:**

Throughout the country, many universities emphasize the importance of providing extracurricular opportunities for students and employees to compete in various sports. Intramural sporting programs have become an important focus for universities, serving to encourage student involvement in the community. Although these programs have been enjoyed by many, programs have consistently run into problems concerning a lack of commitment from registered participants. Too often teams forfeit a scheduled game, and the related consequences are felt by the referees, opposing teams, and program representatives.

**__Objective__:**

Upon analyzing the needs specific to your program, our team of consultants will outline an several recommendations to develop a program best suited for the UD Intramural Sports Program. We are confident that after further investigating your program we will present you with several recommendations that will solve your intramural problems. We strive to increase commitment for registered members from 70% to 90%. In addition, we aim to improve the way individuals view the program by offering unique incentives for those particular members demonstrating dedication. We will research other universities' intramural sports programs, interview UD program representatives, and conduct surveys among participating individuals to draft and propose a new plan for UD. We will present the drafted recommendations throughout the entire process to you and your staff. Moreover we will give guidance on how to carrying it out, and explain how each new aspect of the program can be implemented to achieve your desired results.

**__Procedure__:**

1. Meet and discuss the scope of the project including objectives, timetable, and expected deliverables. -Discuss the strengths and weaknesses that you believe exist within your program.

2. We will conduct general research about intramural programs at other universities to gain insight into any similarities or differences in their implemented intramural programs. -Focus on schools that are similar in size to UD, as well as schools who also have Division 1 athletic programs. Schools that have a Division 2 or Division 3 athletic programs may be less inclined to offer such a wide variety of opportunities to participate in intramural sports due to a lower qualification required to play on a varsity team. At Division 1 schools, such as the University of Delaware, making the Varsity team may be more far-fetched leaving a larger student boy with strong athletic abilities who still want to play sports at a competitive level, but not at the Division 1 level. Therefore we will focus on schools that we believe we will discover similar intramural programs to Delaware such as James Madison, Temple, Maryland, and Rhode Island.

3. We will contact via phone conference or email other Division 1 schools intramual departments that can provide us with possible explanations to their success or failures in their intramural programs.

4. We will conduct a short 10 question survey that will be distributed to a sample size from the population of the current registered participants. P rimarily want to focus on individuals who are already registered participants compared to the entire university population.

-Include questions about what the participants believe are the strength and weaknesses of the intramural program -By doing so we will target the individuals who already express interest in playing intramural sports. -Distributed throughout a selected week, prior to the start of that days intramural games -Sample size of 100 out of an average population size of intramural and club sport participants of 1000.

5. Present our preliminary report which will consist of our research results, recommendations, and any other follow up expectations of our firm. -Take any further suggestions from you and your staff before we make our final recommendations

6. Submit final report

__**Record of Service**__

We are committed to providing efficient, reliable service for our customers. The issues that your University faces are unique, and thus certainly important. Strategic Approach Consulting Firm has been helping organizations around the country for over 10 years, and our success rate has been outstanding. Our company has worked with many other universities that face similar issues with commitment to programs or organizations, which makes us well suited to fix the needs of your program. Because of our close relationship with many current and former organizations we have access to various resources countrywide that will assist us in finding a solution to your current problem. Strategic Approach Consulting Firm would not take on this challenge you have presented us with if we were not confident that we will be able to fix your intramural problem. It is our belief that our success track record in consulting proves that we possess the required knowledge base to facilitate a mutually beneficial arrangement for all involved parties.

**__Budget (Cost to Strategic Approach)__:**

Our consultants at Strategic Approach are paid on a salary basis for the research and effort conducted in solving problems for programs such as yours. Therefore, the price of our service is formed around the length of time it takes to complete a requested task. Being that our consultants have expertise in solving similar issues faced by other university programs, the effort put forth towards solving your problem span over a short time period of about one month.

__**Schedule**__ November 2-5: Initial interviews,research, compile survey questions November 5-10- Survey intramural participants, contact other university intramural departments November 11-12 -Collect data November 15-19 Analyze data, formulate preliminary report November 22 Present preliminary report November 23-December 3: Finalize report December 7- Submit final report